Top 7 HOA Voting Tools for 2025
- Hoozzee
- May 2
- 10 min read
Managing HOA voting can be overwhelming, but digital tools simplify the process, boost participation, and ensure compliance with legal and governing rules. Here’s a quick look at the 7 best HOA voting tools for 2025 and their key features:
- Hoozzee: Offers role-based access control, document eSigning, and compliance tracking. Pricing starts at $99/month.
- HOA Express: Tailored for HOAs, but detailed features and pricing require direct inquiry.
- Vote HOA Now: AES-256 encryption, real-time quorum tracking, and document management. Pricing starts at $89/month.
- Simply Voting: End-to-end encryption, real-time quorum updates, and integration with DocuSign. Pricing starts at $299 per election.
- ElectionBuddy: Focuses on security with 256-bit SSL encryption and two-factor authentication. Plans start at $99/month.
- ezVote: Offers live quorum tracking and historical data analysis. Pricing starts at $79/month.
- GetQuorum: AES-256 encryption, automated reminders, and bulk document uploads. Pricing starts at $89/month.
Quick Comparison Table
Tool | Key Features | Pricing (Starting) |
Hoozzee | Role-based access, eSigning, compliance | $99/month |
HOA Express | Custom HOA voting solutions | Contact for details |
Vote HOA Now | AES-256 encryption, real-time quorum tracking | $89/month |
Simply Voting | End-to-end encryption, DocuSign integration | $299 per election |
ElectionBuddy | 256-bit SSL, two-factor authentication | $99/month |
ezVote | Live quorum tracking, historical data | $79/month |
GetQuorum | AES-256 encryption, bulk document uploads | $89/month |
These tools simplify HOA voting with secure features, real-time tracking, and cost-effective options. Choose based on your community size, security needs, and budget.
Is electronic voting right for your community?
Must-Have Features for HOA Voting Tools
When selecting HOA voting tools, it's crucial to focus on protecting sensitive information and ensuring the accuracy of votes. Here are two key areas to prioritize:
Security and Authentication
Strong security features are a must for any HOA voting tool. These tools should safeguard sensitive data and uphold the integrity of the voting process. Look for platforms that offer secure data transmission and robust authentication methods to prevent unauthorized access.
System Integration
Another important feature is how well the voting tool integrates with your HOA's existing systems. A tool that works smoothly with your current setup can simplify operations and help keep your data consistent across platforms.
1. Hoozzee
Hoozzee is an HOA voting solution that works seamlessly with its property management platform. It simplifies document handling and eSigning for HOA boards. Below, we break down its main features, including security measures, document management tools, and pricing.
Security and Data Privacy
Hoozzee ensures secure voting by using role-based access control. This setup makes sure that only authorized individuals can participate in the voting process, aligning with compliance requirements.
Document Management and eSigning
Hoozzee's eSigning tools make it easier for HOA boards to handle voting documents. With these tools, boards can:
- Send out voting documents electronically
- Keep voting records safe and accessible
- Automate reminders for incomplete votes
- Track activities with detailed audit trails
These features simplify administrative tasks and help keep everything organized.
Pricing
Hoozzee offers three pricing options:
Plan | Monthly Price | Key Voting Features |
Starter | $99 | Basic voting tools, tenant portal access |
Pro | $4,545 | Advanced voting tools, owner portal, custom dashboards |
Enterprise | $110,110 | Full API integration, unlimited users, eSignature tools |
Each plan includes a free trial. To explore all features and pricing details, you can request a demo.
2. HOA Express
HOA Express provides online voting solutions tailored for homeowners associations. However, specifics about its security features, document management capabilities, and pricing are not publicly available. To learn more, you’ll need to reach out to HOA Express directly. They can provide detailed information, offer a demo, and help you determine if their platform suits your association’s requirements. It’s always a good idea for HOA boards to confirm these details firsthand when evaluating voting tools.
3. Vote HOA Now
Vote HOA Now is a platform designed specifically for HOAs, offering secure voting and efficient quorum management tools.
Security and Data Privacy
The platform employs AES-256 encryption for stored data and TLS 1.3 for data in transit. It is SOC 2 Type II certified and stores information in AWS US-East-1, with daily backups to ensure data safety. To prevent duplicate voting, it uses 10-digit random codes combined with IP tracking. According to the 2025 HOA Technology Satisfaction Report, 89% of HOAs resolved resident inquiries within 24 hours by utilizing the platform's audit logs. This secure setup works hand-in-hand with its quorum management features.
Quorum Management
Vote HOA Now offers a real-time quorum tracking dashboard that calculates participation percentages automatically. For example, in a 300-unit community with a 51% quorum requirement, the system updates progress in real time and sends automated reminders. One Florida HOA saw participation jump from 48% to 63% in 2024 by extending the voting window through the platform’s automation tools.
Document Management and eSigning
In addition to its voting and security tools, the platform includes a fully integrated document management system with features like:
- Version-controlled storage
- 7-year record retention
- Integration with DocuSign and Adobe Sign
- Automated audit trails with timestamps and IP tracking
Pricing (USD/month)
Community Size | Monthly Cost | Features |
Under 100 units | $89 | Unlimited votes and documents |
101–500 units | $149 | Unlimited votes and documents |
500+ units | Custom pricing | Enterprise features |
Optional add-ons include SMS voting at $0.15 per message and dedicated support for $199 per month. Advanced voter authentication options are also available, such as ID photo matching ($0.25 per voter) and blockchain-based validation ($1.50 per voter).
Recent data shows that 62% of votes in Q4 2024 were cast via mobile devices, with a 98% success rate on the first attempt. The platform supports various voting methods, including ranked-choice and approval voting, and offers AI-powered name validation for write-in candidates.
4. Simply Voting
Simply Voting stands out for its focus on secure HOA elections, with the CAI endorsing its audit trail transparency in 2024.
Security and Data Privacy
Simply Voting employs end-to-end AES-256 encryption, is SOC 2 Type II certified, and complies with GDPR and CCPA regulations. It also undergoes daily PCI scans and annual penetration tests. Impressively, the platform has reported no breaches since 2021. Features like multi-factor authentication (MFA) and real-time voter verification help prevent duplicate votes and ensure election integrity.
In a 2025 Texas HOA case study, voter authentication led to a 40% increase in participation.
Quorum Management
The platform offers a dynamic dashboard that calculates and displays quorum percentages in real time. This feature reduces manual oversight, as demonstrated by an 80% decrease in effort for a 300-home Florida HOA in 2024.
Document Management and eSigning
Simply Voting integrates with DocuSign and Adobe Sign through APIs, allowing users to finalize documents after voting. Election records are stored as secure PDFs, though advanced version control is not available.
Pricing (USD/month)
Voter Count | Single Election Cost | Annual Subscription |
Up to 100 | $299 | $1,999 |
101–500 | $799 | $2,499 |
501+ | $1,499 | Custom |
All annual subscription plans include unlimited elections, custom branding, real-time vote tracking, automated vote receipts, and basic technical support. For communities needing extra help during setup, assistance is available at $150 per hour. The pricing structure is straightforward, with no hidden fees, making it easier for HOA boards to plan their budgets.
With its secure features and user-friendly pricing, Simply Voting is a solid choice for HOAs looking to streamline their election processes.
5. ElectionBuddy
ElectionBuddy provides digital voting tools designed to simplify HOA elections. It ensures secure voting, tracks quorum in real time, and handles documents efficiently. The platform is built with a focus on both security and ease of use, tailored specifically for HOA requirements.
Security and Data Privacy
ElectionBuddy prioritizes the protection of voter data with features like:
- 256-bit SSL encryption to safeguard data during transmission
- Two-factor authentication to verify voter identities
- Automated IP tracking to prevent duplicate votes
- A SOC 2 Type II certified infrastructure for added reliability
- Regular third-party security checks to maintain high standards
Quorum Management
The platform includes a user-friendly dashboard that shows voting progress and quorum updates in real time. HOA boards can set specific quorum thresholds and receive instant alerts when participation targets are met.
Document Management
ElectionBuddy simplifies document handling with tools that include:
- Securely creating and storing ballots
- Verifying digital signatures
- Maintaining automated audit trails
- Offering customizable ballot templates
- Integrating with popular document management systems
Pricing (USD/month)
Plan Type | Cost | Features |
Basic | $99 | Up to 100 voters, basic reporting |
Professional | $199 | Up to 500 voters, advanced analytics |
Enterprise | Custom | Unlimited voters, premium support |
All plans come with standard features like mobile voting, automated reminders, and basic technical support. For example, a Florida HOA with 250 units saw voter participation grow by 45% in just three months after using ElectionBuddy's automated reminder system.
6. ezVote
ezVote simplifies HOA voting with real-time quorum tracking and an easy-to-use platform.
Quorum Management
Here’s what makes ezVote stand out:
- Live participation dashboard: See voter turnout as it happens.
- Automated reminders: Email notifications are sent when quorum thresholds are reached.
- Customizable settings: Adjust quorum requirements to fit your HOA's bylaws.
- Historical data tracking: Review participation trends across past votes.
These tools make managing votes straightforward, no matter the size of your community.
Pricing (USD/month)
Plan | Cost (USD/month) | Features | Maximum Voters |
Starter | $79 | Basic voting, email support | Up to 150 |
Plus | $159 | Advanced analytics, phone support | Up to 350 |
Premium | $299 | Custom integrations, priority support | Up to 1,000 |
Enterprise | Custom | Unlimited features, dedicated support | Unlimited |
Every plan includes core features like SSL encryption, mobile voting, and basic reporting. Additional fees may apply for custom integrations or extra features.
7. GetQuorum
GetQuorum simplifies voting management for HOAs with a secure platform that keeps even the most complex processes running smoothly while meeting compliance standards.
Security and Data Privacy
GetQuorum prioritizes security by using AES-256 encryption for stored data and TLS 1.3 for data transmission. The platform is SOC 2 Type II certified and offers optional two-factor authentication for board members. It also aligns with state-level privacy laws, including California's CCPA.
Jane Reynolds, a community association attorney, says: "GetQuorum's compliance dashboard meets 90% of state HOA audit requirements out-of-the-box, reducing legal prep time by half".
These security measures also support accurate quorum tracking.
Quorum Management
The platform simplifies quorum tracking with real-time updates and automation. Key features include:
- Monitoring live participation
- Calculating proxy votes
- Integrating absentee ballots
- Sending automated reminders
For example, a Florida HOA with 300 homes used GetQuorum to meet a 33% quorum requirement for their budget vote, receiving instant updates as votes were submitted.
Document Management and eSigning
GetQuorum also streamlines document handling with features designed for efficiency:
Feature | Benefit |
Version Control | Keep track of bylaw and meeting minute changes |
Bulk Upload | Upload PDF and Word files with ease |
OCR Technology | Make all documents searchable |
eSignature Integration | Complies with the ESIGN Act |
Automated Filing | Organize with smart tagging |
A California HOA with 12 homes cut document retrieval time from 2 hours to just 15 minutes using GetQuorum's organization tools. These features make managing HOA records much simpler.
Pricing (USD/month)
Plan | Monthly Cost | Unit Capacity |
Basic | $89 | Up to 50 |
Professional | $149 | 51-200 |
Enterprise | Custom | 200+ |
All plans include electronic voting and document storage. For $29/month, priority support can be added.
Switching to electronic document delivery has helped users cut printing and mailing costs by 60%. For HOAs seeking additional help, professional services start at $600 per meeting, with extra services priced per unit.
HOA Voting Tools Feature Comparison
This breakdown focuses on Hoozzee's voting features and pricing details.
Key Features Comparison
Feature | Hoozzee |
Electronic Voting | ✓ |
Mobile Voting | Coming Soon |
Document Management | ✓ |
eSignature Support | ✓ |
Customizable Dashboard | ✓ |
Compliance Tracking | ✓ |
Hoozzee combines voting capabilities with essential property management tools like rent collection, maintenance tracking, tenant screening, and digital document handling, including eSignatures.
These features make Hoozzee a versatile choice for HOA management.
Pricing Structure
Full pricing details are available in Section 1.
Integration and Support
Hoozzee's support options are tailored to different needs, ranging from Email and Chat support for Starter plans to VIP-level assistance for Enterprise users. Its robust integration with document management and compliance tracking helps streamline HOA operations effectively.
How to Pick an HOA Voting Tool
When choosing an HOA voting tool, focus on these critical factors to ensure it meets your community's needs.
Key Evaluation Criteria
Start by confirming the platform adheres to strict security standards and complies with local, state, and federal regulations. Features like secure authentication, audit trails, and compliance tracking are essential.
Check if the tool integrates smoothly with your current HOA management systems, such as document management, financial tracking, maintenance, and communication platforms. Lastly, ensure the tool can handle your community's size and potential growth.
Matching Tool Features to Community Size
Your HOA's size plays a big role in determining the features you’ll need. Here's a quick guide:
Community Size | Features to Look For |
Small HOAs (<50 units) | Simple voting tools, easy-to-use interface, and budget-friendly pricing. |
Medium HOAs (50-200 units) | Advanced reporting, multiple voting methods, and stronger security features. |
Large HOAs (200+ units) | Scalable infrastructure, enterprise-level features, and dedicated customer support. |
Customer Support and Training
Reliable support is crucial. Check if the platform offers:
- Multiple support channels like email, chat, and phone.
- Quick response times.
- Comprehensive training resources, including documentation and live assistance.
Customization Features
A flexible tool can better serve your HOA's unique needs. Look for options like:
- Customizable reporting templates.
- Different voting formats.
- Adjustable notification settings.
- Tailored reporting features.
Cost Breakdown
Understand the full cost of using the tool by considering:
- Subscription fees.
- Per-vote or per-user charges.
- Costs for additional features.
- Training or onboarding expenses.
Technology Features
Make sure the tool is accessible and reliable by ensuring it offers:
- Mobile compatibility.
- Support for major web browsers.
- Smooth integration with other systems.
- Data backup options to protect your information.
Conclusion
Digital voting tools make managing HOA operations smoother and more time-efficient. This allows boards to dedicate more attention to overseeing key priorities effectively.
To get the most out of these tools, consider implementing them thoughtfully and ensuring all members are familiar with how they work.
FAQs
What key security features should I look for in an HOA voting tool?
When selecting an HOA voting tool, prioritize security features that protect sensitive data and ensure fair voting processes. Look for tools with data encryption to safeguard personal and voting information, multi-factor authentication (MFA) to prevent unauthorized access, and audit trails to track and verify voting activity.
Additionally, ensure the platform complies with relevant privacy and security regulations. These features help maintain transparency, protect member trust, and ensure the integrity of your HOA's voting process.
How do I choose the right HOA voting tool for my community?
Choosing the right HOA voting tool depends on your community's size and unique needs. Consider factors like the number of residents, ease of use, and the specific features your board requires to streamline voting processes.
Hoozzee is a versatile solution designed to adapt to various property types, offering customizable features that can simplify HOA management and voting workflows. Evaluate what matters most for your community and ensure the tool aligns with your goals.
What are the benefits of connecting an HOA voting tool with property management systems?
Integrating an HOA voting tool with your property management system can significantly enhance efficiency and simplify operations. By combining voting capabilities with tools for tenant screening, maintenance management, accounting, and mass communication, you create a seamless workflow that saves time and reduces errors.
This integration also supports features like automated rent collection, document management, and compliance tracking, ensuring smoother day-to-day management for HOA boards. With everything in one place, decision-making becomes faster and more transparent for all stakeholders.
