Top 7 Co-Living Management Software Tools

Managing co-living properties can be challenging. You need tools to handle rent collection, tenant communication, and maintenance - all in one place. Here's a quick look at the top 7 co-living management software tools that simplify these tasks:

• Hoozzee: Automates rent collection, tenant communication, and maintenance tracking with a customizable dashboard.
• Buildium: Offers rent collection, tenant communication, and mobile access but requires further evaluation for co-living-specific features.
• Cozy: Good for basic property management but lacks detailed co-living features.
• Rentec Direct: Groups roommates on shared ledgers, simplifies payments, and offers strong maintenance tools.
• TenantCloud: Features split rent calculators, financial automation, and 24/7 communication tools.
• AppFolio: Uses AI-powered maintenance tools and a resident portal for seamless operations.
• Propertyware: Focuses on workflow automation, tenant screening, and community collaboration tools.

Quick Comparison Table

Software	Rent Collection	Maintenance Tracking	Tenant Communication	Mobile Access	Advanced Features
Hoozzee	✓	✓	✓	✓	Custom dashboard
Buildium	✓	✓	✓	✓	Basic tools
Cozy	✓	✓	Limited	✓	Basic tools
Rentec Direct	✓	✓	✓	✓	Roommate grouping
TenantCloud	✓	✓	✓	✓	Split rent tools
AppFolio	✓	✓	✓	✓	AI maintenance
Propertyware	✓	✓	✓	✓	Community board

Each platform offers unique features, so choose the one that best fits your property needs. Read on for detailed insights into each tool.

Effortless HMO & Coliving Management | Launch of COHO

1. Hoozzee

Hoozzee simplifies co-living management by automating tasks like rent collection, tenant communication, and maintenance tracking. This platform helps property managers save time while ensuring smooth operations.

With its rent automation feature, Hoozzee manages charges, payments, and late notices. Property managers can set up custom payment schedules, while tenants can select payment methods like bank transfers or integrated payment services. This setup ensures steady cash flow and reduces manual work.

For properties with multiple units, Hoozzee provides:

Feature	How It Helps Co-living
Mass Announcements	Quickly share updates about shared spaces or community events
Maintenance Tracking	Keep tabs on repairs for both private units and common areas
Document Management	Digitally store and access lease agreements and house rules
Tenant Screening	Assess potential residents to ensure they fit the community vibe

The platform's customizable dashboard allows workflows to be tailored to any co-living arrangement. It also stays up-to-date with legal requirements, helping managers stay compliant while handling shared living spaces.

Hoozzee’s real-time data access ensures everyone - managers and tenants alike - stays informed about property status, maintenance, and payments. Automated reminders reduce missed deadlines, whether for rent payments or maintenance tasks.

Additionally, Hoozzee simplifies lease management with instant access to contracts and eSigning options, making move-ins and lease tracking more efficient.

2. Buildium

Details about Buildium's co-living features are scarce, making it difficult to fully assess its integrations and performance. To determine if Buildium is a good fit for managing your co-living space, consider the following factors:

• Integration options with your current systems
• Rent collection and payment processing tools
• Maintenance request handling for streamlined operations
• Tenant communication tools for clear and efficient interactions
• Reporting and analytics to track performance and trends
• Mobile access for on-the-go management
• Customer support availability and responsiveness
• Pricing to ensure it aligns with your budget

It's a good idea to request a demo or trial period and review Buildium's official resources to confirm it matches your specific requirements.

Once you've evaluated Buildium, take a closer look at Cozy to compare its features for co-living management.

3. Cozy

Cozy is well-known for its property management tools, but details about its features tailored specifically for co-living spaces are scarce. If you're thinking about using Cozy for co-living, it’s a good idea to reach out to their team. Ask for a demo, documentation, pricing details, support options, and information on integrations.

Since co-living spaces have unique needs - like handling multiple residents or organizing shared responsibilities - prepare a checklist of your specific requirements. Share this list with Cozy's team to confirm if the platform aligns with what you’re looking for.

Afterward, take a look at Rentec Direct to explore its co-living management features.

4. Rentec Direct

Rentec Direct simplifies tenant management with its "Add to Group" feature. This tool links roommates on a shared ledger while keeping each tenant's contact information separate, making it easier to manage co-renters.

The platform supports ACH, credit card, and electronic payments, automatically updating ledgers and tracking payments for each tenant. Properties using Rentec's payment system saw a 98% increase in revenue, thanks to fewer late payments. These tools also integrate seamlessly with the platform's maintenance management system.

Key Features and Updates

Rentec Direct includes a work order system accessible via web and text message. Notable updates include:

Feature	Benefit
Bulk Transaction Deletion	Simplifies managing shared utility payments
Enhanced Rental Applications	Customizable questions for better tenant screening
Vendor File Library	Centralized storage for maintenance documentation

In April 2025, Rentec added automated past-due rent alerts, improving email notifications for co-renters.

Time-Saving and Pricing

Property managers using the tenant grouping feature reported saving 15–20 hours per month in administrative tasks, according to a 2025 review. Rentec Direct offers flat-rate pricing with two options:

• Rentec Pro: $45/month for basic management tools
• Rentec PM: $55/month, adding advanced features like vacancy syndication

Performance and Limitations

The platform's mobile app, launched in April 2024, sped up maintenance request resolutions by 2.4x, based on internal data. Rentec Direct currently processes 1.3 million online rent payments each month. Vendor feature requests are typically addressed within 2–3 business days, as noted in a 2025 review.

However, split payment automation for grouped tenants requires manual allocation, and tenant screening reports come with additional fees.

5. TenantCloud

TenantCloud simplifies co-living management with tools like a split rent calculator and integrated financial features.

Financial Management

TenantCloud streamlines rent collection through ACH and credit/debit card payments, reducing collection time by 30%. Its accounting tools automate several tasks:

Financial Task	Automation Details
Management Fees	Automatically calculated based on set rates
Renewal Fees	Generated automatically when leases renew
Owner Distributions	Determined using preset formulas
Late Fee Assessment	Configurable rules tailored to each tenant

In addition to handling finances, the platform enhances operational communication.

Maintenance and Communication

With TC Messenger, users enjoy 24/7 communication capabilities. The maintenance request system includes features like:

• The ability to upload photos and videos.
• Direct connections to local service providers.
• Tools for tracking task assignments among roommates.
• Monitoring progress on issue resolution.

For example, EB Homes & Properties reported a 65% reduction in lease processing times and achieved 98% on-time payments across 75 units in 2024.

These tools have led to measurable improvements in daily operations.

Recent Updates and Performance

Property managers have seen a 40% drop in tenant disputes and a 92% increase in efficiency when managing shared living spaces, thanks to the platform's transparent communication tools and mobile-friendly design.

Pricing Structure

Plan	Monthly Cost	Features Included
Starter	$18	Basic accounting, tenant screening
Growth	$35	Lease builder, CRM tools
Pro	$60	QuickBooks sync, premium lead generation

For payment processing, TenantCloud charges 2.9% + $0.30 per transaction through Stripe.

Limitations

Some users have pointed out a few downsides:

• Complicated permission settings for smaller properties.
• No built-in move-in/move-out inspection documentation.
• Missing native group messaging functionality.
• A learning curve of 3-5 hours for mastering advanced features.

6. AppFolio

AppFolio's Smart Maintenance technology simplifies managing co-living properties with AI-powered tools. Its FolioSpace resident portal serves as a one-stop hub for rent payments, maintenance requests, and document access - making it particularly useful for co-living spaces.

Maintenance Management

The Smart Maintenance system automates vendor assignments and tracks work orders. Property managers can oversee all maintenance tasks from a single dashboard, while residents can submit and follow up on requests directly from their mobile devices.

Metric	Impact
Unit Turnover Time	40% faster unit turnover
Work Order Processing	Over 1,000 orders automated monthly
Maintenance Response	AI-driven 24/7 coordination
Photo Documentation	Real-time uploads via mobile

Resident Experience

FolioSpace offers features like mobile rent payments, maintenance submissions, document access, community updates, and shared expense tracking. For example, Concept Property Management saw 90% of residents adopt online payments and reduced processing time by 40% across 700+ units.

Communication Tools

The Unified Inbox simplifies communication by combining multiple channels into one interface:

Channel	Features
Email	Unified conversation threads
Text Messages	Automated rent reminders
Portal Messages	Customizable templates
Bulk Announcements	Community-wide updates

These tools improve communication efficiency and support smoother operations.

Integration Capabilities

AppFolio also supports co-living management through smart integrations:

• Access Control: Streamlined move-in and move-out processes using Latch and RemoteLock
• Workflow Automation: Reduces manual data entry with tools like LeadSimple and Homebase
• HUD Compliance: Specialized waitlist management to meet regulatory standards

ConsensYs Property Management saved 15 hours weekly by automating financial reporting for 30 community associations. Additionally, AppFolio's mobile-first approach has cut in-person office visits by 62%.

With its AI-powered maintenance tools, resident-friendly features, and smart integrations, AppFolio is advancing co-living property management by making operations more efficient and less manual.

7. Propertyware

Propertyware simplifies managing co-living spaces by automating workflows and offering tenant-focused tools, making it easier to handle a variety of property types.

Financial Management

Propertyware provides tools to keep your finances organized and under control:

Feature	Functionality
Rent Collection	Automates ACH and credit card payments in USD
Security Deposits	Tracks escrow accounts across all 50 states
Tax Compliance	Generates IRS 1099-MISC forms automatically
Utility Billing	Generates $3–$5 monthly revenue per unit via SimpleBills integration

Tenant Management System

The platform uses AI to enhance tenant screening, helping reduce bad debt by $31 per unit annually. It also allows for customized lease agreements tailored to co-living setups, like roommate addendums and staggered payment schedules.

Maintenance Coordination

Propertyware helps speed up maintenance tasks. For example, a 50-unit co-living property in Austin reduced maintenance resolution times by 40%. Features like a preventive maintenance scheduler automate tasks such as HVAC filter replacements based on manufacturer guidelines. Additionally, the platform supports community collaboration through built-in tools.

Community Features

Propertyware goes beyond basic management by encouraging community engagement. Its "Community Board" feature is particularly popular, with 72% of surveyed users in 2024 highlighting its usefulness for coordinating shared tasks like cleaning schedules and organizing events.

"Denver-based UrbanPod reported a 30% reduction in administrative hours after adopting Propertyware's automated lease generation and eSign tools. Their 35-unit property now handles over 200 monthly maintenance tickets through the mobile app."

Security and Compliance

Propertyware prioritizes security and compliance to protect your operations:

Security Feature	Details
Data Centers	SOC 2 Type II certified
Payment Processing	PCI DSS compliant
Access Control	Role-based permissions for added security
Authentication	Optional two-factor verification

Performance Metrics

Propertyware’s tools deliver measurable results. For example, CrestCore Realty, a Tennessee-based firm, expanded from 400 to 2,700 units while achieving:

• A 50% reduction in payment processing time
• A 40% decrease in vacancy periods
• Improved marketing automation

Its mobile-friendly design and utility automation also save over $200 per vacancy.

Features at a Glance

Here's a quick comparison of key features for managing co-living spaces effectively.

Core Features Comparison

Feature Category	Hoozzee	Buildium	Cozy	Rentec Direct	TenantCloud	AppFolio	Propertyware
Rent Collection	✓	✓	✓	✓	✓	✓	✓
Tenant Screening	✓	✓	✓	✓	✓	✓	✓
Maintenance Tracking	✓	✓	✓	✓	✓	✓	✓
Mobile Access	✓	✓	✓	✓	✓	✓	✓
Document Management	✓	✓	✓	✓	✓	✓	✓
Mass Announcements	✓	✓	-	✓	-	✓	✓
eSignature Support	✓	✓	✓	✓	✓	✓	✓
Compliance Tracking	✓	✓	-	✓	-	✓	✓

This table highlights the foundational tools each platform offers, setting the stage for a deeper dive into advanced features and integrations.

Advanced Functionality

Hoozzee goes beyond the basics, offering tools designed to simplify property management:

• Financial Management: Automates rent collection with flexible payment options.
• Communication Tools: Includes a built-in system for mass announcements.
• Document Control: Centralized storage paired with automated reminders.
• Maintenance Oversight: Streamlines the management of tenant requests.
• Compliance Monitoring: Tracks property regulations automatically.

Mobile Accessibility

Mobile functionality is key for modern property management. Hoozzee's app provides real-time updates, easy document access, and smooth payment processing, ensuring you stay connected on the go.

Integration Capabilities

Successful property management often depends on how well tools work together. Hoozzee integrates seamlessly with:

Integration Type	Purpose	Benefit
Accounting	Financial tracking	Simplifies bookkeeping
Banking	Payment processing	Enables smooth transactions
Document Storage	File management	Centralizes access
Communication	Tenant messaging	Speeds up response times

Reporting and Analytics

Data-driven decisions are easier with robust reporting tools. Hoozzee tracks key metrics like:

• Occupancy rates
• Maintenance response times
• Rent collection performance
• Tenant satisfaction
• Compliance status

These features collectively support efficient operations and provide insights for smarter management.

Summary

When selecting co-living management software, focus on three main areas to ensure it meets your needs and supports your operations effectively.

Business Requirements Assessment

Pay attention to the following key factors:

• Property Type Compatibility: Ensure the software supports the types of properties you manage.
• Workflow Integration: Check if the features align with and enhance your current workflows.
• Automation Capabilities: Simplify routine tasks such as rent collection and tenant screening.
• Compliance Tools: Make sure the platform helps you stay up-to-date with local property management regulations.

Growth and Scalability

The software should not only address your current needs but also support future expansion.

Growth Factor	Impact on Operations
Customization Options	Adjusts to evolving business requirements
Data Analytics	Offers insights for smarter decision-making
Integration Capabilities	Connects smoothly with essential tools
Mobile Accessibility	Makes management possible anytime, anywhere

These elements play a crucial role in improving efficiency and adapting to growth, as discussed earlier.

Support and Training Resources

Reliable support and training resources are non-negotiable. Look for software providers that offer:

• Comprehensive onboarding to help you get started
• Access to dedicated support teams
• Regular training to keep your team updated
• Responsive customer service for quick issue resolution

It's a good idea to start with a free trial to ensure the platform is a good match for your needs.

FAQs

What features should co-living management software have to simplify property management?

The right co-living management software should offer key features that streamline day-to-day operations. Look for tools that include tenant screening to ensure reliable residents, maintenance request tracking to handle repairs efficiently, and automated rent collection for seamless payments.

Additional helpful features include eSigning for applications, mass communication tools for announcements, and customizable dashboards to manage everything in one place. These capabilities can save time, reduce stress, and improve the overall living experience for tenants and property managers alike.

How does co-living management software help property managers grow their business?

Co-living management software, such as Hoozzee, helps property managers grow their business by streamlining daily operations and automating time-consuming tasks. Its all-in-one platform is designed to adapt to various property types, making it easier to manage everything from rent collection to maintenance requests.

By optimizing workflows with features like automated rent collection, maintenance tracking, and accounting tools, property managers can save time and focus on expanding their portfolio. Additionally, Hoozzee's customizable dashboards and market insights provide valuable data to support smarter decision-making, ultimately driving growth and maximizing returns.

What should property managers look for in co-living management software when it comes to integration?

When choosing co-living management software, property managers should prioritize how seamlessly it integrates with their current systems. Strong integration capabilities can simplify daily tasks, improve efficiency, and reduce manual errors.

Look for software that supports essential features like tenant screening, maintenance tracking, and automated rent collection, all while adapting to your unique property workflows. Ensuring compatibility with your existing tools will help create a smoother management experience and save valuable time.

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